The forms below are provided for students to request an exception to a published policy. Because these are exceptions, they are not always approved. It is recommended you speak with an academic advisor before submitting a form and requesting an exception to policy. Forms are also known as "petitions".
The forms below are for undergraudates delcared in a College of Engineering major.
Individual majors and departments within the College have their own forms (e.g., faculty approval of electives).
The Office of the Registrar also hosts a number of forms (e.g., complete withdrawal, incomplete, and graduate course registration).
Petition for Change of Major and/or Change of College
Students petitioning to change from one College of Engineering major to another College of Engineering major should review the change of major requirements for your intended major and meet with the advisor in that major.
Students petitioning to change out of the College of Engineering should consult with the advisor in your intended major to ensure that you have met that major's requirements for the change. Students petitioning to change into the College of Engineering, please review the change of major requirements for your intended major and meet with the advisor in that major.
Petition for Dual College Double Major
Students petitioning for a dual college double major must complete this form. Please note the form is two pages, double sided (or four pages, one blank). All pages must be submitted to add a double major.
Proposed Study Plan
Any student requesting to stay in the College of Engineering beyond 4 years to complete a degree, or add an academic program such as a minor or certificate, must complete a study plan. The plan must be approved by the major advisor and the College of Engineering. Students requesting reinstatement or readmission to the College, students on academic probation, and students who repeating required major courses are also required to submit study plans. The plan must be approved by the major advisor before being submitted to the College of Engineering for review.
Download: Study Plan
Request to Withdraw from a Course (Late Drop Request)
Used to request a withdraw from a single course after the drop deadline but before the end of the quarter. Requests to drop a course after the deadline are rarely approved. Requests will be considered in situations where circumstances outside of the student's control had a detrimental effect on the student's ability to complete and to participate in the course. When possible, the student should provide documentation supporting their request (e.g., thorough medical documentation). Please note that the instructor's signature does not constitute approval of this petition. The final decision rests with the Associate Dean for Undergraduate Studies in the College of Engineering.
Used to request a withdraw from a single course after the drop deadline and after the end of the quarter ("Retroactive Withdrawal/Drop"). The same petition may be used to request a retroactive drop or withdrawal from a single course or multiple courses. Retroactive petitions are vary rarely granted, consistent with campus precedent. The student must provide documentation supporting their request (e.g., thorough medical documentation). Please note that the instructor's signature does not constitute approval of this petition. The final decision rests with the Associate Dean for Undergraduate Studies in the College of Engineering.
Download: Petition to Withdraw from a Course
Request to Add a Course (Late Add)
Used to request to add a course after the add deadline. Requests to add a course after the deadline are only approved in exceptional circumstances in which the student was prevented from adding the course prior to the deadline.
Petition to Change of Grading Option
Used to request to change your grading option (Passed/No Passed to Letter Grade, or vice versa) after the published deadline. Requests to change your grading option are only approved in exceptional circumstances in which the student was prevented from changing their grading option in GOLD prior to the deadline. Students may only request to make this change for courses that are offered for Optional grading. Letter Grade Only courses may not be modified.
Download: Petition to Change Grading Option
Petition for Second Repeat
Used to request to repeat a course for the second time (i.e., take a course for a third time). Students must provide rationale as to why the course is being repeated again and why they believe they will be successful the third time. Students making this request will be placed on an Academic Contract and must complete the course with a B or better.
Download: Petition for Second Repeat
Petition for Excess or Deficit Program
Excess: Used to request to take more than 21 units in a quarter (or more than 16 while on academic probation). Excess requests are reviewed alongside a thorough review of the student’s grades and progress in the major. The College will not accept this petition until you have enrolled in courses during Pass 2. The petition should accurately report the courses you are enrolled in and those you are petitioning to add during Pass 3.
Deficit: Used to request to take less than 12 units in a quarter.
Deficit requests are only considered in three situations:
- Documented medical or family challenges prevent the student from enrolling in a full-time status. The student must provide documentation supporting their request. The final decision rests with the Associate Dean for Undergraduate Studies in the College of Engineering.
- Students who are working 20 hours per week or more and can still graduate in 12 quarters if admitted as freshmen or 9 quarters if admitted as transfers. Students must be in good academic standing. This type of request requires proof of employment and a study plan showing how the degree will be completed in the alloted quarters.
- Students who are in their final quarter before graduation. Students in their final quarter may request a deficit load and, if approved, also request a partial fee reduction from the Office of the Registrar. To be eligible for a fee reduction, you also need to complete the Request for Partial Fee Reduction form and submit it to the Office of the Registrar prior to the first day of instruction. Office of Registrar form download: Request for Partial Fee Reduction. Please note fee reductions may impact financial aid. Please consult with the Financial Aid Office for additional information. Looking for step by step instructions? Check out this short video
Download: Petition for Excess or Deficit Program
American History & Institutions Waiver for F-1 and J-1 Students
Foreign students on a non-immigrant visa who do not intend to remain permanently in the US may petition for a waiver of the American History & Institutions Requirement.
Petition to Receive Degree Credit for Open University Courses
Used to request to take courses via UC Extension and wish to have the courses applied to degree requirements, this form needs to be submitted prior to enrollment. Courses taken via Extension will not count toward your residency requirement. Students on academic probation or previously dismissed from the College may not be eligible to take Extension courses. Please consult with the College of Engineering advising office.
Request to Enroll in a Graduate Course
Used to request to enroll in a graduate level course (courses numbered 200+). Students may only petition if they have a minimum GPA of 3.0 and have taken at least 12 units of upper-division coursework with a grade of B or better in the subject of the graduate course. Graduate courses completed by undergraduate students will not apply toward graduate degrees, unless taken while enrolled in a combined BS/MS program.
Download: Petition to Enroll in a Graduate Course
Request to Use Minor/ Double Major for Depth Requirement
Used to petition to apply a minor or double major to the Depth Requirement (catalog years 2017-2018 and earlier). Please submit the petition after you've complete the requirements for the minor/major or in your final quarter, whichever is first. Approved majors and minors appear in the GEAR publication.
Petition for Graduation Matters
The Petition for Graduation Matters is a general-purpose form. It should be used for any course substitution requests, such as EAP courses for General Education, concurrent enrollment requests, or any other request not covered by the petitions listed above.
Download: Petition for Graduation Matters
Prepare for pass times and plan your weekly schedule with this helpful worksheet.
Download: Registration Worksheet